Cashier's Office FAQ

A: The Cashier's Office accepts payments made to the University. This includes payments and deposits for:

• Add/ Drop/ Change classes
• Application for admission/ readmission
• Candidacy for DOC or master's degree fees
• Credit-by-Examination fees
• Cross enrollment fees
• Degree diploma
• Health insurance
• Housing
• ID card
• Lab fees
• Laser printer account
• Library fines
• Parking permits
• Registration fees
• Student accounts
• Thesis filing fees
• Transcript fees
• Verification fees

A: Use the billing and payment tool to make an E-Check payment. Or use the drop box outside the Central Cashier's Office (map), where you will also find payment envelopes.

A: Locations:

• Inside the Cashier's Office (available during business hours) (map)
• Outside the Cashier's Office on the Rupertus side

Note: Payment envelopes are provided at the drop boxes. Payments received after 4 p.m. will be credited the next business day. Payments received before 4 p.m. are deposited the same business day.

A: We accept:

• Cash (U.S. dollars)
• Personal checks
• Money orders
• Cashier's checks
• Traveler's checks
• International checks (must be in U.S. dollars)

Make sure your check:

• Is payable to UC Regents
• Has the bank's branch information and account number imprinted on it
• Includes your student ID number
• Is written for the correct amount
• Includes your signature
• Has the current date
• Includes your complete address

Note: Payments received before 4 p.m. are deposited the same business day. Payments after 4 p.m. are deposited the next business day. Your canceled check will serve as your receipt.

A: No. See above.

A: Use the UCSD Triton Registration Installment Plan (TRIP). The quarterly cost for TRIP is $30 for resident students and $45 for non-resident students. Pick up an application at Student Business Services or apply online.

A: Pay in person at the Cashier's Office (map).

Note: Before leaving the payment window, be sure you get a receipt that includes your student ID and the amount paid.

A: Undergraduate housing installments are due by published deadlines. See the Rates & Payment Schedule for all due dates, grace periods, and delinquency rates.

Graduate housing payments are due the 5th of each month.

To pay by check:

Mail your housing coupon or billing statement top portion and your payment via:

• U.S. mail:
  Cashier's Office
  9500 Gilman Drive, MC 0009
  La Jolla, CA 92093-0009
• Intercampus mail: Mail Code 0009

Note: If you don't have a coupon or statement, pick up a payment form at the Cashier's Office (map) or print your own payment coupon.

To pay with cash:

• Go to the Cashier's Office during business hours.
• If using a payment form, please complete it before you get to a payment window.

Notes:

• Payments must be received (not postmarked) by the due date.
• Late payments are subject to a $20 fee.
• You must pay your housing fees even if you do not receive your statement. Your payment is due based on your specific installment plan.

A: You will incur these fees and penalties:

• A $35 fee for every check returned for insufficient funds plus the original amount of the returned check
• A $50 late registration fee for returned registration payments; failure to pay the returned amount could result in cancellation of your classes
• Cancellation of check writing privileges if three of your checks bounce during an academic year. You then must use cash or money orders for future payments.

To avoid additional penalties, pay your returned check fees as soon as you receive a billing letter. If your bank makes an error, you must provide a letter of explanation from your bank. After we receive it, applicable service charges and late fees will be canceled.

A: Stop-payments are handled as bounced checks (see above).

Note: Do not use a stop payment to withdraw from UCSD as it will not cancel your financial obligation to the University.

A: If you have already paid your registration, you must officially withdraw through your college to cancel your financial obligation to UCSD. Without a withdrawal, you are responsible for your fees.

A: Make payments via:

• U.S. Mail:
  UCSD Central Cashier
  9500 Gilman Drive
  La Jolla CA 92093-0009
• Overnight (all carriers except U.S. Mail)
  UCSD Central Cashier
  Student Services Center, Suite 170
  402 Meyers Drive
  La Jolla CA 92093-0009
• Intercampus mail:
  Mail Code 0009
• In person:
  Southeast of the Price Center in the Student Services Building, suite 170 (ground floor) (map)
• Drop box

A: You will receive a returned payment if:

• You did not tell us what the payment is for
• Your check is unsigned
• Your check is postdated
• Your payment appears to be sent in error (e.g., it belongs to another UC campus)
• You have a fee payment hold on your account
• You have had three or more returned checks

If you believe we returned a payment in error, please call (858) 534-3725.

A: Yes. You will need to know the account (PID) number for that individual and the exact amount of the payment.

A: No. The Central Cashier’s Office strives to safeguard customer account information by limiting access and information dispersal of student account details. Only the account holder and those designated as authorized payers will be given access to the account and the information contained therein. For more information on privacy rights afforded to students under Family Rights and Privacy Act (FERPA). See Rights & Privacy page.

A: Yes. If you don't have your statement, pick up a payment form at the Cashier's Office (map) or print a payment coupon.

A: Check the billing and payment tool for your account balance.

A: To print your payment coupon:

• Log in to the billing and payment tool
• Select View/ Pay Bill
• Click Current Account Activity
• Click pay by mail
• Print a copy to include with your payment

A: Allow a minimum of 7 to 10 working days for your payment to process.

• We must receive your payment on or before the deadline.
• If your payment is late, you can incur late fees or have your classes canceled.
• Check the billing and payment tool to see your account status.

A: No. Before accepting your registration fee payment, we review your account for outstanding debts or holds. You must clear previous debts before you pay registration fees.

To avoid future problems, keep your account current.