Privacy of Your Financial Records
Learn about the Student Business Services (SBS) policy on disclosing your financial and related information to you, the student, and to others.
Official Disclosure Policy (PPM 160-2)
Student Business Services adheres to the Policy on Disclosure of Information from Student Records in the UCSD Policy and Procedure Manual, Section 160-2 (PPM 160-2).
PPM 160-2 implements the following policies:
Policy on disclosing your financial information to you
Based upon PPM 160-2, UCSD follows these procedures in disclosing student records to you, the student:
- It is the law and the University's policy that Student Business Services staff discuss financial and related issues only with you, as the student concerned.
- Disclosing financial information to you via telephone vs. in person: PPM 160-2 does not expressly prohibit disclosure of information over the telephone, but it is practically impossible to verify that the person requesting information via telephone is, in fact, the student named on the account. Therefore, SBS may require you to take care of some University business in person so that staff may verify your identity.
- In the absence of any other guiding policy, or where the law is silent, the University is guided by the following principles:
- Your privacy is very important.
- Your accounts receivable information should be disclosed to you upon your request, unless there is a compelling University interest for non-disclosure of particular information.
Policy on disclosing your financial information to others
Based upon PPM 160-2, UCSD follows these procedures in disclosing your student records to others:
- UCSD may not give out certain types of information about you as the subject of the record without your prior written consent.
- Student Business Services staff discuss financial and related issues only with you as the student concerned, unless you have enrolled an authorized parent/ payer. In this case, SBS staff may discuss financial aid and related issues with authorized parents/ payers.