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UCSD Student ID Card Terms

UCSD Student ID Card Terms

Announcement:

To recover the costs to issue ID cards, the new campus card rate is $21.00 effective September 1, 2018. 

UCSD ID Card Terms and Conditions

As a University Cardholder, I understand that:

  • ID cards are the property of the UC San Diego, must be surrendered to the Campus Cards Office upon request, and are not transferable.
  • ID cards are valid only when a student is registered, when an employee is still employed by the University, or when an affiliate has official business with the University, or until the card is expired or revoked.
  • Unauthorized use or use by a party other than the original cardholder, as well as tampering or alteration of the ID card in any manner, may warrant confiscation of the ID card and will be referred for disciplinary action(s) under the Student Conduct Code
  • I am responsible for the use of the UCSD Student ID card. I understand that the ID card is not transferable; therefore I cannot lend, sell or give the card to others.
  • I must carry my Student ID card at all times when conducting University business or attending University functions/events for proper identification.
  • I will not request a replacement ID card if I already possess an ID card and have not lost or damaged it. 
  • I must report a lost or stolen ID card to the Campus Card Office immediately via e-mail.
  • Only designated University personnel can generate, produce, update, or deactivate ID cards. The production of fake ID cards is a violation of the policy and will be referred for disciplinary action(s).
  • My photo is stored in the ID card database and cannot be provided to me for any use. The University protects personal identification information as private data under privacy and state rental information laws. This data will not be released outside the University, except in response to a subpoena or other legal processes, of which you will be informed (in advance, if possible). Photo images captured for the ID card become part of cardholder’s University record, and therefore may be used for official University business only. 

Card Replacement Guidelines

  • There is no fee for your first student ID card.
  • There is a $21.00 fee for replacement of a lost ID card. Stolen ID cards will be replaced for free with a copy of the police report.
  • ID cards that are damaged due to normal wear and tear will be replaced without charge.
  • Normal wear and tear includes:
    • Faded name
    • Faded photograph
    • Faded/damaged magnetic strip
  • Normal wear and tear DOES NOT include (there is a $21.00 fee for replacement of any damaged ID cards):
    • Snaps
    • Breaks
    • Hole punched in card (once an ID card is altered in this fashion, it cannot be replaced for free, regardless of other damage found on the card)
  • Students must surrender their damaged/invalid ID card in order to receive a replacement ID card. The Campus Card Office is responsible for proper disposal of ID cards which no longer work. Students are also only allowed to have ONE ID card at a time. 
  • Students who live on-campus must have new ID cards programed for dorm access by their Res Life Office. 

    Note:
     Students are responsible for their ID cards. Please take care of them. The Campus Card Office will only replace ID cards for free if it is evident that the card is damaged through only normal wear and tear, and not through human error or carelessness.