Learn how to plan and enter your student organization event in the Triton Activities Planner (TAP).
Students listed as principal members of registered student organizations may submit a TAP.
All on-campus events (with the exception of simple meetings and information tables) require a TAP submission.
'Simple' meetings are meetings that include just you and your members in an informal setting and DO NOT include:
Each of the following items must be included at that time:
Any remaining TAP modules or financial transactions (split funding forms, etc.) must be completed no less than 14 days before the event date.
View a Tap Tutorial to learn the features of the TAP system.
Use the following checklist to find out what orders/reservations you may need to make before you use TAP. Make sure you record all reservation/ confirmation numbers you receive with your orders.
Performance agreements are for contracting with performers only (speaker, band, DJ, dance group, etc.), not for businesses or individuals providing a service or merchandise. Use the Contract Information Worksheet (PDF) to gather information to be used and entered into TAP.
Note: The Student Life Business Office cannot process payments to UC employees.
The University of California has purchased an insurance program to cover Registered Student Organizations (RSOs) for most on-campus events. The university pays for the coverage, but, RSOs are still responsible for making sure their on-campus event is Registered with the insurance carrier.
While in the process of submitting your event to TAP, you will visit the insurance website and determine if your event information must be submitted to the insurance company. See details at Student Organization Event Insurance.
Consider having 2 or more organizations or departments sponsor your program and share the cost and responsibilities.
In order to maintain positive relationships with event sponsors, who may have diverse viewpoints, student organizations are encouraged to ensure that the following is verbally stated at an event and included on any advertisement (i.e., flyers, websites, or public communication) when a student organization event is sponsored by on- or off-campus entities:
Short version: "The views expressed at this event do not necessarily reflect the views of the sponsors or UC San Diego."
Long version: "The views expressed at this event do not necessarily reflect the views of the sponsors or UC San Diego. As a public university, UC San Diego is dedicated to the dissemination of information and ideas as protected by the first amendment."
To obtain a quote for special events parking, refer to How to Arrange Parking for Campus Visitors and Guests or visit the office located in the Hopkins Parking Structure. When using the website to place your order with TAP funds, enter 'for TAP' in the index # field.
Imprints is an on-campus print and document service that can be used for:
Please obtain an Imprints Recharge form from your Fund Manager at least 14 days prior to your event date.
All student organization events held on campus that involve entrance fees or ticket sales must use UCSD Box Office services and staff.