Student Organizations: How to Get Reimbursed for Travel Expenses
Note: Only principal members of your student organization are eligible for travel reimbursements.
1. Get a Travel Form.
2. Complete the form.
- Fill in all required information.
3. Submit the form to start the travel reimbursement process.
- 14 days prior to your trip, submit your completed Travel Form to your fund manager in Student Life Business Operations:
- Org name starts with A-H: Suzy Valenzuela, (858) 534-7003
- Org name starts with I-O: Cyndi Ager, (858) 822-4468
- Org name starts with P-Z: Evelyn Rose, (858) 534-4434
- You will receive a copy of your Travel Form as submitted.
4. Save and submit all of your original travel receipts.
- Attach the small receipts to an 8.5" x 11" sheet of paper.
- Submit your original receipts with the copy of your Travel Form to your fund manager no later than 21 days after your trip.
5. Check your UCSD email.
- You will receive a travel payment authorization email. You must approve this email in order to receive your travel reimbursement.
6. Receive your payment.
- You should receive your reimbursement payment within 14 days.