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Summer Research Conference

Learn about UC San Diego's Summer Research Conference, open to all Southern California undergrads conducting summertime research.

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Conference design & schedule

The SRC is an oral presentation conference arranged in concurrent morning and afternoon sessions. Each session is 2 hours and 45 minutes long, with a short break midway through. The number of concurrent panels during each session depends on the number of conference registrants.

Most students choose to do a PowerPoint presentation but it is completely up to the student, as long as the presentation is oral. Each student receives 15 minutes of presentation time and 5 minutes for questions and answers. Groups of two or more receive 20 minutes of presentation time and 5 minutes for questions and answers.

There are 5–8 student presentations per panel and each panel is assigned one faculty moderator. The panels are organized by topic and arranged by best fit with other presentations. The student’s classification of their project is not the deciding factor in panel placement. For example, a biochemist might be on a panel with a bioengineer, but would not be on a panel with an art historian. An art historian might be on a panel with a sociologist, or anthropologist, studying the same era or location.

It is expected that students choose a panel to attend during the session they are not presenting their own research. Supporting the work of peers is an integral component of the SRC.

Time Activity Location
8–9 a.m.

Breakfast & Check-in

Price Center West, Ballroom B

8:30 a.m.

Opening Remarks

Price Center West, Ballroom B

9–11:45 a.m.

Morning Session

Price Center Breakout Rooms

11:45 a.m. – 1 p.m.

Lunch

Price Center West, Ballroom B

1–3:45 p.m.

Afternoon Session

Price Center Breakout Rooms

3:45–4 p.m.

Closing Ceremony & Awards

Price Center West, Ballroom B

Student registration & participation

Registration is currently closed for the 2017 Summer Research Conference.

The SRC is open to all undergraduate students who are working on research projects in the San Diego area during the summer. All student participants are required to pay a $65 conference fee, which may be paid by check or UCSD recharge (for UC San Diego affiliated students).

There is no registration fee for attendees who simply want to attend the panels; however attendees who would like breakfast and lunch are required to pay the $65 conference fee. 

If you have questions about the fees or payment, email Veronica Bejar.

Conference registration information

  • Registration deadline is Wednesday, July 20 at 11:59 p.m.
  • Relevant information from your online registration form appears exactly as you have entered that data in the SRC program, so:
    • Do not rush through the registration process
    • Do not use all capital letters
    • Double check your work
    • Take a close look at your spelling

Your presentation title & abstract

Your name, title, and abstract will appear in the conference program exactly as you entered them at the time of registration. Your title should be clear and specific enough to allow your audience to understand the topic. A typical format is a ‘hook,’ or attention-grabbing phase, followed by an explanatory clause that is a more serious description of your paper’s topic. Be sure to check with your adviser for tips.

An abstract must be summited at the time of registration. The abstract is limited to 180 words (about 2 short paragraphs) and should summarize your project well. Don't worry if your project is not 100% complete by the registration deadline or conference; simply explain what you have achieved, what you expect to achieve, and remaining unknown items. A number of students will not be 100% complete so you will not be alone.

Remember your audience when creating all materials. They may have a general idea of your topic but lack understanding of specifics, nuances, and extremely technical language.

For help with writing an abstract, check the websites below and with your advisor:

Faculty registration, serving as a moderator, & paying student registration fees

Registration is currently closed for the 2017 Summer Research Conference.

The conference is open to all undergraduate students who are working on a research project in the San Diego area during the summer. If you have a student who would like to participate, he or she needs to register online (see student presenter information above).

There is a $65 conference fee per participant, which may be paid by check or UCSD recharge. If you are a faculty or staff member paying for one or multiple students, you have to complete the registration form and indicate their names on your registration form. Your student(s) will still need to submit an individual registration form containing project-specific information.

There is no registration fee for conference attendees who simply want to attend the panels; however if you would like breakfast and lunch, you are required to pay the $65 conference fee.

If you have questions about the fees or payment, email Veronica Bejar.

Serving as a moderator

The conference fee is waived for all moderators and breakfast and lunch are included with your registration. Faculty from any university participating in the conference are welcome to moderate.

Each panel at the SRC will be composed of between 5–8 student presentations and one faculty moderator. The moderator’s role is to guide the conversation. Moderators do not need to read student papers beforehand; their abstracts in the program is sufficient.

Each moderator will receive an information packet that provides more detail about their role a few days before the conference. Read the Conference Design & Schedule section above to get a general idea of what to expect.

Presentation equipment & technology

  • AEP provides a laptop, projector, and laser pointer in each presentation room.
  • If you need to use audio in your presentation, indicate this when you register online.
  • You are encouraged to bring your computer as a back-up for our machine.
  • Technology sometimes fails, so make sure you email your presentation to yourself and save it on a flash drive. It is best to have multiple copies available.
  • If you are a Mac user and opt to bring your machine as a back-up, bring a projector adaptor with you.
  • The projectors have a standard VGA connection. Some netbooks and very recent model PCs do not have VGA connections.  If your machine does not have a VGA connection, it will be unnecessary as a back-up.
  • The Price Center offers free WiFi for guests. If you are not a UCSD student and plan to use the internet in your presentation, arrive a little early to set up a guest account. If you are a UCSD student and have not already done so, you should set up your wireless account. Read more about campus WiFi networks.

Who can attend the conference

The public is welcome to attend the SRC. Attendees are typically comprised of faculty, staff, family, friends, and fellow students acquainted with the work of the conference participants.

Food is not provided to non-paying guests, but there are many eateries within the Price Center.

  • Student participants must register for the conference (see information about student registration above)
  • Faculty mentors are welcome to come and watch your panel at no charge. If a mentor would like breakfast and lunch, she or he will need to pay the $65 conference registration fee (see information about faculty registration above)
  • Faculty volunteers who are moderating a panel may attend the conference and receive breakfast and lunch at no charge (see information about faculty registration above)
  • Friends, parents, or people from your lab may also come to your panel. Bear in mind the conference rooms are not very large and other panelists may also invite guests

Getting to UC San Diego: Maps, parking & transportation

Getting to campus & the Price Center

If you are new to the UC San Diego campus, plan on arriving early. It is a very large closed campus and whether you are driving or arriving by other means, you will need some extra time to navigate. The Price Center is well known, so most people will be able to help you find your way, if you are lost.

Parking on UC San Diego campus

UC San Diego offers an $8 per day rate for those attending conferences at the University. That rate is only valid when parking in an “S” or “B” space and permits need to be purchased online before arriving to campus. We strongly suggest using this option if you are parking on campus. Read more about campus parking for conference participants.

On the day of the conference you may also purchase a parking permit from any lot with a pay station. This will allow you to park at any “V” spot; however parking will be $2 per hour. Parking on campus is already difficult for staff and students, so strongly suggest arriving early to find a parking space. Read more about visitor parking rates and pay stations.

Alternate transportation & parking options

  • Shuttle service: Various shuttles come to the UC San Diego campus from the areas of UTC (the Westfield UTC mall section of La Jolla), UCSD Hillcrest Medical Center, and the Sorrento Valley Shuttle stop. These are free shuttles, and many stop in front of the Price Center. Parking at the UTC mall and taking the shuttle over is an option for getting to campus.
  • Parking off campus: Street parking is usually available on La Jolla Scenic Drive and La Jolla Shores Drive, both of which can be accessed from N. Torrey Pines Road. Parking on either street requires a 20–30 minute walk to the Price Center. This option may be suitable for those who will arrive at least a half hour before the conference starts and who like to walk.
  • San Diego Bus Service: The trip planner will help you plan your route from your point of origin to UC San Diego. Typing “UCSD Postal Center” in the ‘To’ field of the trip planner will yield valid results, as the Postal Center is within the Price Center. Typing the name of any of the restaurants in the Price Center in the trip planner will also provide accurate directions to the building.

More about Academic Enrichment Programs (AEP)

AEP programs offer undergraduate students at UC San Diego the opportunity to obtain valuable research-oriented academic preparation, generalized support, and specialized resources and assistance. AEP welcomes students from any academic major, including science, math, engineering, social sciences and the arts and humanities.

Whether undergraduates want to pursue careers or advanced degrees, AEP programs are designed to help students achieve post-baccalaureate success by providing specific research opportunities, often with UC San Diego faculty mentors.

A special emphasis is made to increase the number of low-income and ethnically underrepresented students in graduate school and in academic/research professional positions.  Former AEP students are now in Ph.D. programs, professional schools, and positions throughout the U.S., and in various foreign countries.

Read more about AEP and its programs.

AEP Campus Location

The AEP offices are located in the Old Student Center B building at the NW corner of Gilman Drive and Mandeville Lane on UC San Diego’s main campus. If you are familiar with campus, the AEP building is across from the coffee cart in front of Mandeville Hall.

Our mailing address is 9500 Gilman Dr., #0311 / La Jolla CA 92093

AEP Leadership

  • Dr. David Artis, dartis@ucsd.eduDirector of Academic Enrichment Programs and Dean of Undergraduate Research Initiatives
  • Veronica Bejar, vbejar@ucsd.edu

    Assistant Director of Academic Enrichment Programs

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