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17.00 Registered Student Organizations

Revised UCSD Student Conduct Regulations; Approved for Implementation; Date of Last Revision Sept. 15, 2012

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17.10. Registration Criteria

17.10.10. Registration Requirements: An organization whose membership is limited to students, faculty, or staff of UCSD may become a registered student organization by complying with the requirements and procedures set forth in these regulations, which at minimum shall include furnishing a statement of the name of the organization, its purposes, its officers or other authorized representatives, and other pertinent information as specified in these regulations.

17.10.11. General Requirements For Registration of a Student Organization:A student organization must submit the following to their assigned student organization advisor in order to become a registered UCSD student organization: A copy of the constitution or an equivalent document which shall at a minimum include;

a.  name of the organization, (see Section 17.12. below governing the use of the name of the University or abbreviations thereof),

b.  statement of purpose which must include language confirming that the organization is not for profit,

c.  requirements for membership, (including fees),

d.  qualifications for holding office and methods of selecting and replacing officers. A Registration form which includes;

a.  the names and signatures of no less than four (4) officers or members who are currently registered students, their addresses, phone numbers, and ID numbers,

b.  a statement of nondiscrimination, (See Section 13.00. above),

c.  a statement verifying that the group agrees to comply with Federal, State and local laws, University policies, and UCSD regulations,

d.  a statement by the officers verifying that they have read and will comply with California laws applying to anti-hazing prohibitions,

e.  a statement of membership conforming to the following criteria:

1.  Only registered UCSD students may hold office in the organization;

2.  Only registered UCSD students may vote in elections for the selection of the organization's officers;

3.  Only registered principal members are authorized to officially conduct business with the UCSD or University, e.g., calendar events, reserve facilities, access budget numbers or spend student organization funds.

4.  The principle members shall provide a written statement stating that they are personally responsible for the organization's debts and all its other financial liabilities. If a principle member chooses not to accept this responsibility she/he must submit a written request to the Center for Student Involvement to be deleted as a principle member.

5.  Faculty, staff, and community members may participate in the activities of registered UCSD student organizations.

6.  The University or UCSD shall not prevent the organization from retaining or using independent legal counsel or from selecting an independent representative as provided for in any UCSD disciplinary or grievance procedure.

7.  The organization shall meet at least once annually.

f.  a statement stating that the assets of the student organization shall transfer to another student organization of the choice of the current members or to UCSD if no current members are present. Any changes in the information required by Section, above, must be reported to the Center for Student Involvement, within fifteen (15) academic days from the date the change occurred. A registered student organization lending its name, membership, property, or financial support to a function shall be held responsible for the conduct of its members and guests attending that function. The organization's officers or representatives listed on the registration form are responsible for the planning and organization of all functions sponsored or co-sponsored by their organization. At least one officer and one other responsible member must be in attendance at all functions sponsored or co-sponsored by their organizations. Student organizational members who violate any standard of conduct are subject to disciplinary action which may include suspension or dismissal (See Section 22.00.). The name, insignia, seal, or address of the University may not be used in any manner, which implies that the University supports or agrees with any of the activities, positions, purposes, ideals, or goals of any individuals, groups, or organizations acting within these regulations.

17.11. Conduct and Discipline: Registered student organizations may be denied registration or their current registration status may be revoked, or other sanctions may be applied, for misconduct as specified in Section 17.11.12., below. In such cases notice of the alleged violation and an opportunity for a hearing, at the request of the duly authorized officers of the organization, shall be given pursuant to the procedures contained in Section 22.00. et.seq. of these regulations. Registered student organizations may also be denied registration, or their current registration status may be revoked, for failure to comply with administrative requirements not relating to alleged misconduct violations and such denials may be contested only pursuant to the Student Grievance Procedures set forth in these regulations at Section 23.00. et.seq.

17.11.10. Jurisdiction: UCSD shall have jurisdiction over conduct of a UCSD registered student organization that occurs on or off UCSD/University property, or in connection with an official UCSD/University event or function whether on or off UCSD. Specifically, a student organization may be disciplined, including the termination of its association with UCSD as a registered student organization, if such conduct is found to have violated any of the standards of conduct referred to in Section 17.11.12. and its sub-parts, below.

17.11.11.In determining whether or not to exercise off-campus jurisdiction, the designated UCSD official will consider the seriousness of the alleged misconduct; whether the alleged victim is a member of the UCSD community; the ability of the UCSD official to gather evidence, including the testimony of witnesses; and whether the off-campus conduct is part of a series of actions that occurred both on and off campus.

17.11.12. Whether on or off campus, all UCSD registered student organizations are required to comply with applicable University policies and UCSD regulations, including the standards of conduct listed below in this section. In some cases, the standards of conduct listed below may be violated by one or more members of the registered student organization. The registered student organization may be held responsible for conduct engaged in by its members where it appears fair and reasonable to do so in light of the relevant facts. The following criteria should be considered in determining whether to hold the registered student organization responsible for the conduct of one or more of its members: i)how many members engaged in the conduct; ii)whether the conduct occurred at an event planned, implemented, sponsored, or otherwise sanctioned by the registered student organization; iii)what efforts were made by the registered student organization to avoid the occurrence of the conduct in question; iv) what actions were taken by the registered student organization in response to the conduct in question; v) the seriousness of the conduct in question; vi)whether members of the registered student organization have previously engaged in such conduct. The standards of conduct applicable to registered student organizations include:

a.  All forms of academic misconduct, including but not limited to, cheating, fabrication, plagiarism, any form of bribery/attempted bribery or facilitating academic dishonesty as may be further specified in the UCSD Academic Senate Policy on Integrity of Scholarship.

b.  Theft or other abuse of UCSD/University computing facilities, or computer time, including but not limited to: any violation of the Academic Computing Services (ACS) acceptable use policy; unauthorized entry into data to use, read, or change the contents or any other purpose; unauthorized transfer of data; unauthorized use of another individual's identification or password; use of computing facilities to interfere with the work of another student, faculty member, or UCSD or University Official; use of computing facilities to interfere with a UCSD or University Computing System.

c.  Unauthorized entry to, possession of, receipt of, duplication of or use of the UCSD or University's name, insignia, or seal.

d.  Unauthorized entry to, possession of, receipt of, or use of any UCSD or University properties, equipment, resources or services.

e.  Physical assault or threat of violence or conduct that threatens the health or safety of any person.

f.  Battery, defined as any unwanted touching, physical abuse, or fighting including but not limited to conduct that results in the injury of another.

g.  Sex offenses committed by force or without consent, including but not limited to rape, sexual assault, or sexual battery.

h.  Sex offenses committed without force or by consent, but in violation of law, including but not limited to statutory rape and incest.

i.  Unlawful conduct of a sexual nature including but not limited to, indecent exposure, prostitution, voyeurism, or loitering for the purpose of soliciting or engaging in any lewd act.

j.  Sexual harassment, as defined in the UCSD Sexual Harassment Policy, Appendix F including but not limited to: unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature constitute sexual harassment when:

1.  Submission to such conduct is made either explicitly or implicitly a term or condition of instruction, employment, or participation in a UCSD or University activity; or

2.  Submission to or rejection of such conduct by an individual is used as a basis for evaluation in making academic or personal decisions affecting an individual; or

3.  Such conduct has the effect of unreasonably interfering with an individual's performance or creating an intimidating, hostile, offensive UCSD or University working or learning environment.

4.  Prior to applying the sexual harassment policy to any registered student organization conduct, UCSD officials must consult with the Director of Student Conduct.

k.  Hazing or any method of initiation or pre-initiation into a UCSD organization, or any activity engaged in by the organization or members of the organization which causes, or is likely to cause, bodily danger, physical harm, or personal degradation or disgrace resulting in physical or mental harm to any student or any person.

l.  Unlawful manufacture, distribution, dispensing, possession, use, or sale of, or the attempted manufacture, distribution, dispensing, possession, use, or sale of controlled substances, identified in federal and state law or regulations.

m.  Manufacture, distribution, dispensing, possession, consumption, or sale of, or the attempted manufacture, distribution, dispensing, or sale of alcohol which is unlawful or otherwise prohibited, or not in compliance with, University policy or UCSD regulations.

n.  Possession, use, storage, or manufacture, or attempted possession of fireworks.

o.  Possession, use, storage, or manufacture, or attempted possession of explosives and/or explosive devices, firearms or other dangerous or destructive devices or deadly weapons.

p.  Possession or use of a firearm or other weapon without the prior written approval from the UCSD Chief of Police.

q.  Violation of the conditions contained in the terms of a disciplinary action imposed under these UCSD regulations.

r.  Violation of the conditions contained in a written notice of emergency suspension issued pursuant to UCSD Policies and Procedures Applying to Student Activities, Section 21.11. ; or

s.  Violation of orders issued pursuant to UCSD Policies and Procedures Applying to Student Activities, Section 21.11.; during a declared state of emergency.

t.  Selling or distributing course notes, (whether taken by students or others), or information provided by an instructor such as, but not limited to handouts and readers, or using such materials for commercial purposes without the explicit permission of the instructor and without compliance with other applicable University regulations and policies.

17.12. Use of University Name, Insignia, Seal: A registered student organization shall not use the name of the University of California, University of California, San Diego, or abbreviations thereof as a part of its own name except in accordance with University policies and UCSD regulations.

17.12.10. Permission to use the name, seal or insignia of the University of California, San Diego, or any abbreviation thereof as part of a registered student organization's name may be granted only by the Chancellor or his/her designee.

17.12.11. Permission, when granted, does not impart (expressly or by implication) any endorsement or sponsorship by the University; in appropriate circumstances, permission may be made conditional upon a requirement of an express statement that UCSD or the University does not endorse or sponsor a particular activity.

17.12.12. Permission to use the name of the University of California, San Diego, may be withdrawn by the Chancellor, or designee, at any time.

17.12.13. The geographical designation "at UCSD" may be used by any student organization as part of its name without obtaining special approval.

17.13. Use of University Properties: All use of University properties and services by registered student organizations must conform to Section 14.00. of these regulations.

17.14. Fiscal Accountability: The Chancellor may investigate, through audits or other means, and take action to ensure that fiscal activities of registered student organizations on Campus or using University properties comply with legal requirements, University policies, and UCSD regulations and procedures applicable to such practices.

17.15. University Sponsorship: As provided in Section 17.12. of these Policies, registered student organizations using University property or services must avoid any unauthorized implication that they are sponsored, endorsed, or favored by the University.

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