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15.00 Time, Place, and Manner Regulations for Use of UCSD Resources

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15.10. Use of UCSD or University Property and Services: All use of UCSD or University properties, resources and services by individuals or UCSD organizations must conform to applicable time, place, and manner regulations. The use of UCSD or University properties or resources not authorized by these regulations is prohibited. Those using UCSD or University properties, resources and services must avoid any unauthorized implication that they are sponsored, endorsed, or favored by the University.

15.10.10. The University may enter into agreements with external entities to perform specified commercial activities either on campus or using campus property, facilities and/or equipment. Except as allowed under such agreement or as specifically permitted by this or other UCSD policy, commercial activity on the UCSD campus or using UCSD property, facilities and/or equipment is strictly prohibited. See Section 22.16.10.36 regarding course notes.

15.11. Religious/Political Neutrality and use of UCSD or University Resourc

15.11.10. As a State instrumentality, UCSD and the University must remain neutral on religious and political matters. UCSD cannot sponsor or fund political or religious activities, except when authorized for University purposes by the University of California Regents or the President or their designees. A religiously or politically oriented registered student organization may have access to University facilities and resources subject to any limitations found in these regulations.

15.11.11. In correspondence, statements, or other material relating to religious or political activities or issues, the UCSD or University title of a faculty or staff member or the title of a student government official shall be used only for identification; if such identification might reasonably be construed as implying the support, endorsement, or opposition of UCSD or the University with regard to any religious or political activity or issue, the identification shall be accompanied by an explicit statement that the individual is speaking for himself or herself and not as a representative of UCSD or University or any of its offices or units.

15.11.12. The following definitions and regulations apply specifically to political and religious activities of registered student organizations.

15.11.12.10. Political Activities
For the purpose of these regulations, a student political activity is defined as sponsorship of one or more of the following activities:

  1. supporting or opposing a candidate or group of candidates formally running (in a primary or general election) for city, county, state, local, or national office;
  2. supporting or opposing a ballot measure or a drive to put an issue on the ballot; or
  3. raising funds or sponsoring programs to provide on-going support for any political party, candidate or ballot proposition.

15.11.12.11. Religious Activities
A student organization's activity will be defined as "religious":

  1. if the purpose of the activity is worship, devotion, prayer, or study of religious literature (e.g., Bible/Koran); or,
  2. if membership in or affiliation with a group generally recognized as a religious sect is a criterion for participation; or,
  3. if the purpose of the activity is to bring together persons professing a belief in God or other belief encompassing theories of human origin or place in the universe and occupying a place in members' lives comparable to recognized religion; or,
  4. if the activity is viewed by the organization as "religious."

15.11.13. Neutrality of UCSD or the University
The specific provisions intended to guarantee the neutrality of UCSD and the University with regard to student political and student religious activities are listed below:

15.11.13.10. Permanently assigned space for conducting any political or religious activity is charged at established rates which recover building depreciation/debt service, custodial services, and utilities

15.11.13.11. There is no charge for incidental use of equipment, e.g., typewriters, which are generally available for other activities.

15.11.13.12. University services and supplies are available at established recharge rates plus any administrative overhead costs.

15.11.13.13. Outgoing U.S. mail cannot be charged to the University's nonprofit postal permit for bulk mailing in accordance with U.S. Postal Regulations.

15.11.13.14. No UCSD or University controlled funds may be allocated or donated to support these activities, except as authorized in Section 18.00. of these regulations. This includes Associated Students and other mandatory fee monies, unrestricted gifts, and donations given to the University and funds for non-political and non-religious activities.

15.11.13.15. Persons who are not UCSD students, faculty, and staff shall not be permitted to engage in religious or political activities on University grounds, buildings, or other properties, except under the following circumstances:

when exercising their rights of free speech, assembly, and worship in free speech areas; and,

as invited, sponsored speakers to address meetings on campus. Except as stipulated above, (15.11.13. through 15.11.13.15.a., inclusive) political and religious student groups will be treated in the same manner as all other registered student organizations.

15.12. Use of University Name, Insignia, Seal or Address:

15.12.10. The name, insignia, seal, or address of UCSD or the University or any of its offices or units shall not be used for or in connection with religious or political purposes or activities except as consistent with University policies and UCSD regulations (See Appendix B)

15.12.11. Individual students and/or a registered student organization shall not use the name of the University of California or abbreviations thereof as a part of its own name except in accordance with University Policies and UCSD regulations.

15.12.11.10. The Associated Students the Graduate Student Association, and registered student organizations may use the address of their University office in connection with official correspondence. There are no other exceptions to this policy.

15.13. Neutrality of UCSD/University Faculty/Staff Titles: In correspondence, statements, or other material relating to religious or political activities or issues, the University title of a faculty or staff member shall be used only for identification; if such identification might reasonably be construed as implying the support, endorsement, or opposition of the University with regard to any religious or political activity or issue, the identification shall be accompanied by an explicit statement that the individual is speaking for himself or herself and not as a representative of the University or any of its offices or units.

15.14. Non-Commercial Fund Raising By UCSD Organizations:

15.14.10. Non-commercial fund raising by student governments and by registered UCSD student organizations shall be permitted pursuant to University policies and UCSD regulations; non-commercial fund raising by individuals or by other UCSD groups also may be permitted under regulations developed by UCSD consistent with University policy. Appropriate provisions may be made governing the collection of donations, sale of materials, admission charges, and financial accountability.

15.14.11. Official UCSD administrative units, officially recognized student government(s), registered student organizations, recognized college organizations, and with the prior approval of the Chancellor, charitable organizations may raise funds at UCSD consistent with these regulations. Fund raising by all others is prohibited as a matter of UCSD policy, provided, however, that fund raising other than for commercial purposes or personal financial gain may take place in outdoor areas of UCSD generally open to the public. All fund raising activities are subject to the UCSD time, place, and manner regulations, contained in Section 16.00. et seq. in these policies.

15.14.11.10. Fund raising activities are defined to include the collection of donations, the sale of materials, and the imposition of admission charges.

15.14.11.11. Admission charges may be required for events on UCSD properties or facilities only if such events are sponsored by official UCSD administrative units, officially recognized student governments, registered student organizations, recognized college organizations, or, with the Chancellor's approval, by charitable organizations.

15.14.11.12. Registered student organizations may sponsor fund raising activities to support their activities subject to the following provisions:

The funds are directed through normal UCSD accounting procedures.

The funds raised on UCSD may not be used for any illegal purposes; further, the use of the funds being raised must be defined and be consistent with the stated purposes of the fund raising activity.

Registered student organizations raising funds through paid admission must use sequentially numbered tickets at events under their sponsorship. All ticket sales must be conducted through the Box Office located in the Price Center.

If a charge is required for admission to an event, it may not be called or publicized as a "donation". Any implication that a donation is a requirement for admission to an event is prohibited.

Registered student organizations may raise funds through their membership through collection of dues and/or initiation fees; they may solicit voluntary donations from others at their own programs or meetings.

Registered student organizations may not raise funds for the personal benefit or gain of individual members.

Registered student organizations may sponsor commercial enterprises desiring to sell their products on UCSD. The financial terms must be agreed to by both parties. This contractual agreement must be reviewed and approved by the designated advisor, see Section 15.16. et seq., Seller's Permit.

Registered student organizations may sponsor performances and/or events by on-campus or off-campus individuals or groups. The financial terms agreed to by both parties must be set forth in a contract. When University or UCSD funds are used, the contract must be approved and signed by the designated UCSD official.

15.14.11.13. The University and UCSD reserves the right to audit or investigate the financial records of registered student organizations using University properties to raise funds when a complaint of financial irregularity is made or when there are grounds to believe that funds raised on UCSD have not been used for the purpose of the organization or for the specific purpose for which the funds were raised. Except in emergency situations, proper notice shall be given.

15.15. The Distribution, Posting, and Exhibiting of Non-Commercial Literature on University property

15.15.10.
This policy applies to all distribution, posting, and exhibiting of non-commercial literature on campus property. For the purpose of this Section, "non-commercial literature" is defined as any printed material published for reasons other than for sale and/or distribution primarily to generate personal, private, or corporate profit/gain which is not tax exempt under federal or California tax law.

Except as described in Section 15.15.11.10 below, the University will not restrict distribution, posting, or exhibiting of non-commercial literature based on its content unless its distribution violates state or federal law or constitutes a violation of University policy. Even when not prohibited by this policy, UCSD does not endorse the distribution, posting, and exhibiting of literature that advocates illegal acts or activities, or literature that is offensive to individuals or groups within the campus community.

Students who engage in violations of this section may be disciplined in accordance with the UCSD Student Conduct Code as set forth in the UCSD Policies and Procedures Applying to Student Activities, Section 22.00 et seq.Violations of this posting policy may be reported to the Dean of the college and residence facility or to the manager of the building in question.

Section X of the Policy and Procedure Manual contains the policy relating to Use of University Properties for Commercial Purposes that governs distribution of commercial literature. Also, see PPM 200-12 for policies and procedures relating to Employee Organizations as defined under HERRA.

15.15.10.10. Commercial Literature Defined: For the purpose of these regulations, commercial literature is defined as any printed material published primarily to generate personal, private, or corporate profit/gain which is not tax exempt under federal or California tax law.

15.15.11. Non-commercial literature may be distributed on University grounds open to the public generally, as long as such activities do not materially and substantially disrupt the orderly operation of the campus.

15.15.11.10. Posting:
Posting of non-commercial literature on University property is prohibited unless in compliance with the provisions of this policy. In addition, where approval is required such approval must be obtained prior to posting the material.

Certain areas are reserved for posting of flyers, posters, and/or banners announcing campus events (events which have been approved by the designated UCSD official responsible for the area in question). Use of these areas for posting of event anouncements requires compliance with procedures set forth in Section 15.15.11.11 below. These are to be identified inAppendix E of this policy.

Certain areas may be reserved for posting of certain special purpose notices (such as ride boards or housing information). Use of these areas is generally subject to regulations and procedures described at the location.

Certain areas are open for the posting of general non-commercial literature and are for use by registered campus organizations, students, faculty, or staff. Since space is limited, each individual or group is limited to one posting per location and posting over announcements that are still current is prohibited. Postings in general information areas must comply with the procedures set forth in Section 15.15.11.11 below. (See Appendix E for the area listings).

Posting on exterior balconies or railings of apartment rooms or dormitory suites is prohibited. However, this policy does not restrict posting of material inside student dormitory bed rooms or on the inside of exterior-facing dormitory room windows, except that postings inside dormitory bed rooms or on the inside of exterior-facing dormitory bed room windows or doors may not interfere with the operation of doors or windows or otherwise endanger health or safety. This policy also does not restrict posting of material in common living areas not open to the general public of apartments or dormitory suites, provided that none of the residents of adjoining rooms with access to the common area object. Any material posted in the common area of apartments or dormitory suites must be removed in the event that any resident of an adjoining room with access to the common area objects to the posting of such material.

Postings on kiosks and bulletin boards maintained by the duly established campus student governments such as the GSA, ASUCSD, and college councils, must be approved and posted by the designated representative of the respective student government.

Posting on the ground, trees, doors, light poles, walls, fences, walkways, exterior of any building, and other areas not specifically approved for posting by the manager of the area and/or facility is prohibited.

15.15.11.11. Posting Procedures: Except as noted in Section 15.15.11.10 of this policy, all postings of non-commercial literature must be submitted to, and approved (as to form and not content) by the designated UCSD official responsible for the area in question. (See Appendix E for the area listings). Any objections to the removal of posted material must be submitted to the designated UCSD official responsible for the area in question. The material must also comply with the following requirements:

Flyers shall not exceed 11" X 17" in size and shall be limited to one of each kind per posting location. Posters shall not exceed 3'X 5' in size. Permission to post posters exceeding 3' X 5' in size may be granted by the designated UCSD official responsible for the area in question, (SeeAppendix E for the area listings).

Banners shall not exceed 10' wide X 3' high except for commercially produced banners representing UCSD campus departments. Permission to post banners exceeding 10' X 3' may be granted by the designated UCSD official responsible for the area in question, (SeeAppendix E for the area listings). Posting of banners shall be limited to one per posting location. A facility approval stamp from the designated UCSD official responsible for the area in question, (See Appendix E for the area listings), is required before banners may be posted.

Banners, posters, and flyers announcing campus events should indicate the name of the sponsoring organization or group, the nature of the event, the date and time, the location, cost (if any), and a contact number for more information.

Only blue painters' tape or other non-destructive and removable hanging material may be used to post flyers on approved posting areas. Paste, glue, nails, or duct tape are not permitted. Staples and tacks may be used on bulletin boards.

All event banners, posters, and flyers announcing campus events must be removed within 48 hours after the event. Approved posting locations for non-event postings may impose reasonable time limits on postings and may require postings to clearly identify their expiration date. Time limits must be uniform to all postings in the particular posting area.

No flyers, announcements, or literature of any kind may be placed on automobiles (e.g. under windshield wipers) in campus parking lots.

Any item which is posted without the appropriate approvals may be removed without prior notice.

15.16. Procedure for Commercial Activities

15.16.10. University Properties may be used for commercial purposes or personal financial gain only as permitted in UCSD regulations.

15.16.11. Commercial/vendor activities through Student Organizations & Leadership Opportunities are limited strictly to the quarterly Vendor Fairs. Individual colleges have the authority to permit vending at their respective college as they deem appropriate.

15.16.12. Vendor Fairs are sponsored by the Office of Student Organizations and Leadership Opportunities and may not exceed five selling days per fair.

15.16.13. Applications for each Vendor Fair are available in the Office of Student Organizations and Leadership Opportunities and must be submitted by the deadline date indicated on the application. Selection of Vendors is at the discretion of the sponsor.

15.16.14. In Consideration of being permitted to enter, visit and use space to vend merchandise at UCSD vendors agree to the following:

15.16.14.10. Vendor must fill out and sign a UCSD Vendor Agreement, a UCSD Temporary Vendor Application/Permit, and submit required fees by the deadline indicated on the application.

15.16.14.11. Conditioned upon final sponsoring department approval, UCSD grants vendor permission to sell merchandise with the following requirements:

Vendor must read, acknowledge that vendor understands, and that vendors will comply with the UCSD Vendor Sales Policy.

Vendor must guarantee that merchandise meets the requirements of the UCSD Vendor Sales Policy and all applicable state and federal requirements.

Vendor must verify to the satisfaction of the designated UCSD officials that vendor has the legal right to sell the merchandise and that the merchandise may be legally sold in California.

Vendor, in the capacity of a seller, cannot act as an employee or agent of UCSD or the Regents of the University of California, "Regents", and shall make no representations which may indicate an endorsement or guarantee by UCSD or the Regents of the merchandise to be sold.

Vendor shall defend, indemnify, and hold harmless UCSD, the Regents, its officers, employees, and agents from and against any and all injury to persons or damage to property arising out of, or in any way connected with, the Vendor's use of this Agreement.

Upon departmental approval Vendor shall be issued a Temporary Vendor Permit which specifies date and location for the sale of merchandise, and must be posted at vending location.

Vendor must prominently display at all times vendor's policy regarding returns, refunds/and or exchange of merchandise.

Vendor must acknowledge by signing the Vendor Agreement that Vendor understands that should Vendor violate the UCSD Vendor Sales Policy, or any law applicable to Vendor's activities at UCSD, the Vendor Agreement shall be terminated forthwith and the UCSD Temporary Vendor Permit shall be immediately revoked.

The Vendor Agreement shall automatically terminate upon expiration of the Temporary Vendor Permit.

15.16.15. Vendor Space Fees

15.16.15.10. Vendor space fees are set by the sponsor and may be changed at the discretion of the sponsor. Rates are minimum guarantees or 10% of gross sales, whichever is greater.

15.16.16. Vendor Sales Policy

15.16.16.10. Vending Location
Location of vendor sales is to be determined by the Center for Student Involvement.

Space assignments and all other necessary permits and paperwork will be sent to the vendor upon acceptance of vending application.

Space assignments are determined by the Office of Student Organizations and Leadership Opportunities. No changes prior to or during the vendor fair will be made in space assignments.

15.16.16.11. Space Assignments

15.16.16.12. Equipment
Vendor must provide all their own tables, chairs, tents and any other equipment they require for sales.

Vendor has the option to leave their equipment at the vending site overnight, however, the Center for Student Involvement Office, UCSD, nor the Regents will be responsible for any damage or theft of equipment or merchandise left unattended.

Vendor will not be provided any overnight security of vending site.

No vehicles are allowed on the Library Walk.

Vendor must provide their own hand trucks, dollies or any other equipment needed to transport their merchandise to vending site.

One vehicle permit per vendor will be issued. Additional permits must be purchased at any of the UCSD information booths.

The Center for Student Involvement, UCSD or The Regents will not be irresponsible for lost parking permits or parking tickets. Parking permits are non refundable.

15.16.16.13. Parking

It is the responsibility of vendors to read the instructions on the parking permit and park only in designated spaces.

Designated loading zones are strictly for loading and unloading merchandise. Vehicles left unattended in the loading zone will be ticketed. Loading and unloading of merchandise must be completed prior to 10:00 am each day of scheduled vendor fairs.

15.16.16.14. Income Reports
Vendors must complete and submit to the Center for Student Involvement a UCSD Vendor Income Report by no later than ten (10) working days after the last day of the vendor fair.

15.16.16.15. Inclement Weather
In the event of rain, there will be no refunds. If it rains for (3) or more consecutive days, vendors will have the option of rescheduling their sales the following week if space is available. The location of rescheduled vending days will be determined by the SOLO office.

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