Learn how to plan and enter your student organization event in the Triton Activities Planner (TAP).
Students listed as principal members of registered student organizations may submit a TAP.
All on-campus events (with the exception of simple meetings and information tables) require a TAP submission.
'Simple' meetings are meetings that include just you and your members in an informal setting and are not advertised to the public. A meeting is no longer considered 'simple' if it includes any of the following:
Each of the following items must be included at that time:
Any remaining TAP modules or written documentation of funding sources (split funding forms, etc.) must be completed/turned in no less than 14 days before the event date.
View a Tap Tutorial to learn the features of the TAP system.
Use the following checklist to find out what orders/reservations you may need to make before you use TAP. Make sure you record all reservation/ confirmation numbers you receive with your orders.
Performance agreements are for contracting with performers only (speaker, band, DJ, dance group, etc.), not for businesses or individuals providing a service or merchandise. Use the Contract Information Worksheet (PDF) to gather information to be used and entered into TAP.
Note: The Student Life Business Office cannot process payments to UC employees.
The University of California has purchased an insurance program to cover Registered Student Organizations (RSOs) for most on-campus events. The university pays for the coverage, but RSOs are still responsible for making sure their on-campus event is registered with the insurance carrier.
While in the process of submitting your event to TAP, you will visit the insurance website and determine if your event information must be submitted to the insurance company, and whether or not your event participants must sign individual event liability waivers. See details at Required Insurance and Liability Waivers.
In addition to event insurance, a current Certificate of Liability Insurance is required of all off-campus catering vendors, in addition to other vendors as specified by the University. See details at Required Insurance and Liability Waivers.
Start planning early for film or video screenings. Find out what you need to know about obtaining permissions or licenses from the Swank Motion Picture, Inc. Copyright Brochure for Colleges or Universities. Contact your CSI advisor for more information.
Consider having 2 or more organizations or departments sponsor your program and share the cost and responsibilities.
The following statement is recommended to be verbally stated at an event and included on any advertisement (i.e. flyers, websites, or public communication) when an event is sponsored by on- or off-campus entities:
"The views expressed at these events do not necessarily reflect the views of the sponsors or of the University of California, San Diego. As a public institution of higher education, UCSD supports and protects the free expression of a variety of ideas and perspectives, which is vital to a learning community."
To obtain a quote for special events parking, refer to How to Arrange Parking for Campus Visitors and Guests or visit the office located in the Hopkins Parking Structure. When using the website to place your order with TAP funds, enter 'for TAP' in the index # field.
Imprints is an on-campus print and document service that can be used for:
Please obtain an Imprints Recharge form from your Fund Manager at least 14 days prior to your event date.
All student organization events held on campus that involve entrance fees or ticket sales must use UCSD Box Office services and staff.