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Student Organizations: How to Get Reimbursed for Out of Pocket Expenses

Principal members, find out how to get reimbursed for expenses for a student event.

The following instructions explain how to get reimbursed for out-of-pocket expenses. For travel-related expenses, see How to Get Reimbursed for Travel Expenses.

Note: Only principal members of your student organization are eligible to receive reimbursements.

  1. Get a Payment Request Form.

    • Download the Payment Request Form, or pick up a hard copy from Student Life Business Operations on Price Center East, Level 3 (map).
  2. Complete the form.

    • Fill in all the required information.
  3. Submit the form.

    • Submit the form to your fund manager in Student Life Business Operations within 14 days of your event.
    • Original receipts are required. Attach receipts to an 8.5" x 11" sheet of paper, and total each page before submitting with your request.
    • If you use a check or credit card, a bank or credit card statement showing proof of payment may be required.
    • Purchase personal items separately from the items to be reimbursed.
  4. Receive your reimbursement.

    • A check will be mailed to you at the address you provided.
    • You should receive your payment within 21 days.