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Student Organizations: How to Get Reimbursed for Travel Expenses

Principal members, find out how to get reimbursed for out-of-pocket travel expenses you incur for your student organization.

Note: Only principal members of your student organization are eligible for travel reimbursements.

1. Get a Travel Form.

2. Complete the form.

  • Fill in all required information.

3. Submit the form to start the travel reimbursement process.

4. Save and submit all of your original travel receipts.

  • Attach the small receipts to an 8.5" x 11" sheet of paper.
  • Submit your original receipts with the copy of your Travel Form to your fund manager no later than 14 days after your trip.

5. Check your UCSD e-mail.

  • You will receive a travel payment authorization e-mail. You must approve this e-mail in order to receive your travel reimbursement.

6. Receive your payment.

  • Payments can take up to 4 weeks to receive.

7. Direct Deposit.

  • If you wish to forego receiving a check in them ail, you can opt to enroll in Driect Deposit by going to Direct Deposit Enrollment.
    • Follow steps 1-5, with step 5 outlining where to send the completed Direct Deposit Authorization form. You may fax your completed form to 858-534-4621 or you may scan it to direcdp@ucsd.edu with subject line "ACH Form Attached". Please diresgard the note about BFSupport, as that is a staff and faculty resource.