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Photo Tool

Find information about the Campus Card Photo Tool, including photo guidelines, ID card terms, and replacement card guidelines. Newly admitted students can also submit photos electronically from May 1st to August 1st each year.

Photo Tool Availability:

The UC San Diego Photo Tool is now open! 

Ready to upload your photo? Use our new Online Photo Tool to easily submit your photo now! 


*Note: Some students may experience some intermitten complications with the Photo Tool. Specifically, some students may not see the link to upload their photo after they log into the Photo Tool. If the link does not appear for you, please try again every couple of days. Our IT Team is actively working on resolving this ASAP. 

What you'll find on this page:

1.) Photo Tool Overview
2.) Information about our annual Photo Tool Giveaway
3.) ID Card Terms and Conditions
4.) ID Card Replacement Guidelines

Photo Tool Overview

Unacceptable photos:

Examples of unacceptable student images for I.D. Cards

Acceptable photo: 

Example of acceptable photo


ID card example:



Guidelines for appropriate pictures

  • Face must be clearly visible, centered, and directly facing forward to the camera. No profile shots or angling the camera.
  • Photo must be taken from above the top of head to the shoulders; no shots only displaying the head.
  • Photo must be in color – passport-style photos work best (please do not scan your actual passport, as the holograms and other security measures reduce the photo quality.)
  • No photocopies or scanned pictures – please submit original digital copy.
  • Student must be the only person in the picture.
  • Photograph must have a uniform white background (ie: a white wall) – no patterns.
  • No hats or sunglasses can be worn.
  • No graduation caps, gowns, or costumes can be worn.
  • Nothing can be touching the face such as hands, signs, or props.
  • Photo must have even lighting.
  • No camera filters.
  • Photo size up to 2 MB or 2048KB in JPG format.


Annual photo tool contest

Incoming students: Do you want to win a free Apple Watch or Polaroid camera? You are automatically entered to win if you submit an acceptable photo during the annual Photo Tool Contest. Here are last year's winners:


2017 Photo Tool Winners from left to right: Zirui Wang, Ernesto Suarez, and Tianxing Liu (featuring SBS Director, Gayle Ta)

Only new incoming students to UC San Diego are eligible for the annual Photo Tool Contest.


Student ID Card Terms

If you need a Student ID Card, see how to get or replace your card.

As a University Cardholder, I understand that:

  • A student ID card is the property of the University of California, San Diego, (UC San Diego).
  • I am responsible for the use of the student ID card. I understand that the ID card is not transferable; therefore I cannot lend, sell or give the card to others.
  • Unauthorized use of the ID card or use by a party other than me, as well as tampering or alteration of the ID card in any manner, may warrant confiscation of the ID card and will result in disciplinary action(s) under the Student Conduct Code.
  • I will not request a replacement ID card if I already possess an ID card and have not lost or damaged it. 
  • I must carry the student ID card at all times when conducting University business or attending University functions/events for proper identification.
  • A student ID card is valid only while a student is registered, a university employee or affiliate is active, or until the card is expired or revoked.
  • The ID card is the property of UC San Diego and must be surrendered upon request.
  • I must report a lost or stolen card to the Campus Card Office immediately via e-mail.
  • Only university equipment can update, deactivate, or produce student ID cards.
  • My photo is stored in the ID card database and cannot be provided to me for personal use. The university protects personal identification information as private data. This data will not be released outside the university, except in response to a subpoena or other legal processings, of which I will be informed (in advance, if possible unless court proceddings request otherwise).

Guidelines for ID Card Replacement

  • There is no fee for your very first student ID card.
  • There will be a $15 fee for replacement of a lost ID card. Stolen ID cards will be replaced for free with a copy of the police report.
  • ID cards that are damaged due to normal wear and tear will be replaced without charge. 
  • Normal wear and tear includes:
    • Faded name
    • Faded photograph
    • Faded/damaged magnetic strip
  • Normal wear and tear DOES NOT include:
    • Snaps
    • Breaks
    • Hole punched in card
    • Note: ID cards which have been altered in any way (most notably via hole punched in card) cannot be replaced for free, regardless of other damage to the card.
  • If you damaged your card, you'll need to pay $15 for a replacement ID card (see above).
  • Students must surrender their damaged/invalid ID card in order to receive a replacement ID card. The Campus Card office is responsible for proper disposal of ID cards which no longer work. Students are also only allowed to have ONE ID card at a time. 

    Note: Students are responsible for their ID cards. Please take care of them. The Campus Card Office will only replace ID cards for free if it is evident that the card is damaged through only normal wear and tear, and not through human error or carelessness.