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How to Request a Transcript

Last Updated: March 7, 2019 10:26:56 AM PST
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Learn how to obtain official transcripts of your academic records from the Registrar's Office.

Office Closure and Important Notice

The Registrar's office is closed on Friday, March 29, 2019, due to the Cesar Chavez holiday.

Please be advised that not all graduate programs accept electronic transcripts. It is your responsibility to select the appropriate transcript option. If you order incorrectly, you are responsible for reordering and paying for any shipping fees.

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Before you order your transcript

Check and clear your holds:

  1. Go to Holds.
  2. Contact Student Financial Solutions, (858) 822-4727, for questions about outstanding account balances. You must clear any financial obligations before a transcript can be issued.
  3. Verify your grades/ degree status are current:
    If you order a transcript without checking your records and your transcript is wrong, you are responsible for reordering and paying any fees associated with your transcript order.

Log into the Academic History tool to:

  1. View your current quarter grades
  2. Confirm grade changes
  3. Confirm your degree status
  4. Students who have graduated prior to 1991 no longer have access to their online academic history (unofficial transcript) and therefore need to order official transcripts.

Submit your request online

  1. Go to Order Official Documents.
  2. Log in using your PID and PAC or password.
  3. During Step 2 of the ordering process, click on the hyperlink underneath the search engine to view all ordering options (see diagram below).parchment-exchange1.jpg
  4. Select the type of transcript and where it should be sent. You can request a maximum of 10 copies per day.
  5. Review your order for accuracy.
  6. Pay any fees associated with your order and submit.

Processing times and costs

Service Fee Processing time/
additional info

Electronic (PDF)

Covered by the one-time document fee.

 Processed and emailed to requested recipient within the same day of order.

Pick-ups

Covered by the one-time document fee.

 Ready same business day. Please allow 2 hours for processing.
  • Photo ID required
  • Pick up within 30 days or it will be destroyed

Regular mail

Covered by the one-time document fee.

 Mailed same day as ordered if submitted by 3:30 p.m. (Pacific Time)

International 1st Class Airmail

$2.50

 Mailed same day as ordered if submitted by 3:30 p.m. (Pacific Time)

Additional service times and costs

Service Fee Processing time/
additional info
Rush service Covered by the one-time document fee. All transcripts are mailed same day as ordered if submitted by 3:30 p.m. (Pacific Time)
FedEx

Domestic U.S.: Add $22.50

International: Add $45.00
  • No delivery to P.O. boxes
  • Provide Postal Code if applicable
  • FedEx orders must be submitted by 12:00 p.m. (Pacific Time) for same business day mail out.

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Questions?

Contact the Transcript/Verification Department in the Registrar's Office, (858) 534-3153.

Transcript/Verification Phone Services Hours:
 Mon., Tues., Wed., Fri., 8 a.m. – 4 p.m.; Thurs., 10 a.m. – 4 p.m.